However, if there’s one thing that’s clear, it’s that performing mail merges in Outlook isn’t easy. Sure, an Outlook mail merge allows you to send personalized email messages to thousands of recipients. Limitations of Performing Mail Merges in Outlook Your merged emails will now go to each person on your recipient list. Click the Send/Receive All Folders button. Click the Outbox folder from the left-hand menu, and you’ll find the personalized mail merge messages within the folder.ģ. ![]() ![]() Now all that’s left is to send out those mail merge emails.Ģ. Just use GMass to send mail merge emails in Gmail. It’ll guide you through each of the steps I just mentioned. If you’re a little confused about these steps, you can always use the Step-by-Step Mail Merge Wizard option in Start Mail Merge drop-down list in Word. For example, if you want to select records from rows 30 to 75 in your Excel sheet, add those numbers here. If you don’t want to send emails to all the records in your file, just enter the starting and ending numbers in the From: and To: fields, respectively. Note: A record represents a recipient in your data file. Once you click OK, the mail merge messages will automatically get added to your Outlook Outbox. Type in the message Subject line, choose “ All” for Send records and click OK. From the dialog box that appears, choose the column header containing email addresses for the To: field.Ħ. Click the Finish & Merge button and select Send Email Messages.ĥ. Click the arrows next to Preview Results to toggle between mail merge records and check for any merge field issues.Ĥ. Verify that the mail merge fields are displaying correctly.ģ. Click the Preview Results button under the Mailings tab in Word.Ģ. While your mail merge document is now ready, it’s always important to preview your message to ensure everything looks all right.ġ. Here’s what it’ll look like after inserting the merge field: Creating an email with specific placeholders for personalization (for example, in the Word Doc with the > merge field from the Excel spreadsheet.Performing a mail merge involves a few fundamental steps: This improves your engagement rate, as around 72% of recipients will engage only with emails that are personalized to reflect their specific interests. Why should you send personalized emails ?Ī personalized email looks like it’s tailor-made for a particular recipient, making it feel unique and relevant. Let’s jump right in, shall we? What Is a Mail Merge?Ī mail merge is an automated process of creating personalized mass emails by using data from a spreadsheet or database file.Įssentially, a mail merge fetches the details of multiple recipients from a source file and inserts them into your email message template. The Best Option for Mail Merges in 2023.Limitations of Performing Mail Merges in Outlook.(Click on a link to jump to a specific section.) I’ll also cover the limitations of the mail merge Outlook process and highlight the best mail merge approach for 2023. Later in this article, I’ll give you the quick rundown of the fastest and easiest way to do a Gmail mail merge (again, since that’s going to be a better route to go if possible).īut first, I’ll walk you through the steps for how to perform a mail merge in Outlook. If you have the option to use Gmail instead, you’ll be much better off. We’re still going to tell you how to do it, but you should know going in, it’s not ideal. However - you should know this going in - Outlook isn’t great for mail merge. As to the abilities of working with distribution lists and databases, Easy Mail Merge also leaves all other add-ins far behind.Performing a mail merge in Microsoft Outlook helps you send personalized mass emails individually to a large mailing list. “Summing up, I can say that besides some common features and options, the availability of scenarios in the Easy Mail Merge add-in makes it the most flexible and comfortable to use. ![]() You can literally create zillions of unique emails! For example, if you want to send Outlook mass emails with a special offer, you can set Easy Mail Merge to automatically insert the product price in US dollars (if the email recipient is from USA) or in Euro (if the recipient is from Europe) and you can define different discounts depending on any imported field (like country, category, gender, age, company, etc). Based on logical selectors (AND, IF, OR, etc) applied on the imported fields, you can create unlimited content scenarios that automatically populate each outgoing email. Even more, it lets you perform mail merge with file attachments from Outlook, so you can send a different file attachment to every recipient of your email campaign.Įasy Mail Merge features probably the most advanced Outlook mass mail customization engine. Easy Mail Merge can import email addresses and associated fields from Outlook Contacts, Outlook distribution lists, Microsoft Exchange address lists, CSV files or directly from Email Address Collector.
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